Looking to add a signature in Outlook or create an email template ? In this article I will show you how to add a signature in Outlook and how to create a variety of email templates.
Let me start by saying that I have 31 Outlook email templates myself (just counted them), so it is fair to say that I am a huge fan of them.
Creating An Outlook Email Template – Why Do It?
Why are email templates so good and why do I have 31 of them?
I am a huge process man.
I love saving time doing menial tasks by automating them as much as possible, which then leaves me more time to do my best work, so creating outlook email templates is one of the things that saves me hours of time each week.
I have email templates for administrative emails, marketing emails, sales emails and new client onboarding emails.
I have a template for anything that I can automate.
The good news is that it is incredibly easy to create outlook email templates.
Here is how:
1. Open A New Email
For some reason only known to Microsoft, you can only create an email template if you have a new email open. You don’d need to type in a recipient email address or anything else, but you do need to have a new email open to get to the position you can create your template.
Next, you need to know that Outlook doesn’t call a template a template, it calls it a Signature (but it is a template).
2. Creating An Outook Template, Means Creating An Outlook Signature
Step 2 in creating your Outlook Template is to click the word Signature shown in the image below.
This brings up Microsofts email template system, as each template is called a signature.
Press the drop arrow below the word Signature and shown in the image below, and you will be one step closer to creating your first template:
3. Select Signatures From The Drop Down Menu
Next, simply select “Signatures” as shown in the image below to bring up the box where you can now create your outlook templates (will you beat my 31 in time???).
4. This Is What Outlook Signatures Looks Like
You will now be presented with the box where the template magic happens.
This is what I see when I click on my Outlook Signatures button:
<2>5. Its Template Creation Time
Click on New, then name your template as below:
Once you have named your template, click OK.
You will then be presented with this box, where you can do the following:
Marked Step 1: Add all of the wording you want to, choose the font your like, the size of the font and add your email signature of choice.
Marked Step 2: Choose whether you want the template that you are creating to be the template for all of your emails, just replies to emails, or “none” of these (i.e. you will just choose it when you want to use it).
Marked Step 3: Save, Save, Save your work!
6. Using Your Email Outlook Template
Now you have done the hard work, let’s do the easy bit.
Whenever you want to use your signature, if you did not set it as a default template in the step above, all you need to do is to create a new email, select Signature and then select the name of the signature that you have just created.
In drops your created template wording.
Bish, bash bosh!!